EPP Logo Item EventPro Planner Connection

Volume 2, Issue 3
July 2008
www.eventpro-planner.com


EventPro Planner Software
Address: 105 - 15 Innovation Blvd.
Saskatoon, SK S7N 2X8
Phone: 306-975-3737
Email: Sales@EventPro-Planner.com

This Issue:
What's New? New Help and Website
Feature in Focus: New Invoicing Options
Software Update: Version 2.0.18.373
Helpful Hint: Get the Most Out of Planner
Did You Know? Simplify Navigation with Tab Visibility

View previous issues of the EventPro Planner Connection at http://www.eventpro-planner.com/newsletters/.

What's New? New Help and Website

EventPro Planner's User Manual has been completely overhauled to provide you with better access to the assistance you need. It still contains all of the step-by-step instructions, examples, screenshots and hyperlinked cross-references, as before, but you now have two options when accessing the manual: Online Help and Local Help.

Local Help, which was previously a PDF document, has been updated to CHM files. You will find that this new Help is easy to navigate and the screenshots are much clearer. Also, it has been enhanced with a Search feature and extensive point-and-click Index. If you frequently refer to certain topics, you can save them in your Favorites.
Online Help will take you to the new HTML Manual on our website. Now, you no longer need to print or save a large document every time the manual and program are upgraded. The most current edition of the manual is always right at your fingertips.

If you are in the latest version of EventPro Planner, go to the Help menu and select Use Online Help or Use Local Help. A check mark will appear next to your selection. Now select Help | Contents. The newly updated manual in your selected format will appear. If local help still appears as PDF, select Help | Download and Update Help to download the latest CHM Help files. Note that you will need rights to write to the folder to which the Help file is saved.

When you check out our new manual, you will notice how great our new website looks! Newly reorganized and redesigned, the EventPro Planner Website has been enhanced for your convenience. Use the new Search this Site box located on every page to find what you need. Log in to EventPro Planner Support from any page. Read up on all of the Optional Modules. Keep up-to-date with all of the latest News and watch for important news clips scrolling by in the News Highlights box. Browse through past newsletter articles in the Newsletter Archives sorted by Volume, Heading or Topic. Visit us today and get to know our fresh new website!
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Feature in Focus: New Invoicing Options

If you have upgraded to EventPro Planner Version 2.0, you have probably noticed some major changes in the Finance area, especially when creating Invoices. In the previous version of EventPro Planner, you had two invoice options: Automatic and Manual. Now, you have so many more powerful and flexible options:

  • Third Party Billing: It is now easy to redirect event, attendee, exhibitor and other invoices to third parties by simply selecting the correct “Bill To” company and contact.
  • Percentage Invoicing: You can choose which items you want to include in the invoice, such as catering, registrations, accommodations, etc., and determine the percentage of the amount billed. For example, when billing for an event, you could charge 30% to one party and 70% to another, or venue rental to one party and all other expenses to another.
  • New Manual Invoice Options: You can still create manual invoices as before, but new manual invoice options combine the flexibility of a manual invoice with the convenience of an automatic invoice. You can now create a manual invoice with a single line item for a percentage of the total item charges, or with chargeable items appearing as separate line items.
  • Deposits:  Many event planners require deposits of customers before booking an event or accepting event registrations. The new deposit invoices can be deducted from automatic invoices, making it easy to keep track of deposit money.
  • Credits: You may need to credit a customer for items that were invoiced, but for which you will not receive payment. Use a new credit memo invoice to balance the customer’s financial record. 
To learn how to use all of these different kinds of invoices, refer to Chapter 6: Finance in the EventPro Planner Manual. Refer to What's New above to learn about new Help options.
The Finance Module is a separate module available for purchase. If you want to read about its many great features, see the Finance Module page on our new website. For an online demo or quote, contact our Sales Department at Sales@EventPro-Planner.com or (306) 975-3737 (Press 1).
If you have not yet upgraded to Version 2.0, please contact our Support Department at Support@EventPro.net. They will guide you through the upgrade process in order to help avoid any disruption to your business.
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Software Update: Version 2.0.18.373

To download the newest Software Update, log in to the EventPro Planner Support Website. Click on the Downloads tab and click on the EventPro Planner Install V2.0 (2.0.18.373) link.

Software Updates are only available to customers with a current Upgrade Protection Plan. If your Upgrade Protection Plan has lapsed, contact our Sales Department at Sales@EventPro-Planner.com or
(306) 975-3737 (Press 1). They can provide you with information on how to reactivate your Upgrade Protection Plan so that you can continue to get the maximum advantage out of EventPro Planner Software.

Do you want to know What’s New right now? Check for new updates or review previous updates at any time by selecting Help | What’s New in EventPro Planner.

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Helpful Hint: Get the Most Out of Planner

Are you getting the most out of EventPro Planner Software? EventPro Planner Software is very powerful and has many great features, perhaps some you don’t even know about. Could you and your staff complete these tasks?

  1. Explain what a “Function” is and create appropriate functions for an event?
  2. Change the “Bill To” option for an invoice, income/expense item or attendee/exhibitor requirement?
  3. Add extra days to an event or move an event to a different start date?
  4. Multi-add or multi-edit records such as attendees, exhibitors and companies?
  5. Create a budget and record income/expenses in the budget?
If not, maybe it’s time for a refresher course! EventPro Planner Training is an excellent way to increase productivity through more efficient use of EventPro Software. When you maximize your knowledge of EventPro Planner, you can work faster, reduce repetition and automate procedures. Our EventPro Planner trainers can provide you with the knowledge you need to gain the maximum advantage from your software investment.
EventPro Planner Training is available onsite or online for your convenience. For more details, see our Training Options page, or contact our Sales Department today at Sales@EventPro-Planner.com or (306) 975-3737 (press 1 for Sales).
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Did You Know? Simplify Navigation with Tab Visibility

Did You Know… that you can customize the EventPro Planner screen for easier navigation and access? Simplify EventPro Planner for your needs by hiding unnecessary tabs, reordering tabs and setting the default tab that appears when you open a screen.

Go to Setup | System Settings and click the General tab. Under Tab Visibility, use the checkboxes to indicate which tabs you want to see and which to hide. Click any plus + signs to ensure you see all options. The default tabs that appear upon opening a screen are in red font. To change the default tab, click on a different tab and click the Default button to the right. To change the order of the tabs within a section, select a tab and click the up/down arrows to the right. When you have adjusted the tabs to your preferences, click Save. Now move around EventPro Planner and notice how much easier it is when adjusted to your preferences!
This is one of the many enhancements added to EventPro Planner on a regular basis. Any time you want to see what is new in EventPro Planner, click on Help | What’s New in the program.

Use EventPro Planner with confidence and efficiency.
Learn what to do and why in the EventPro Planner Video Manual
or the EventPro Planner User Manual.
Review the new Help options in What's New above.

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